Lockhart Accounting
At Lockhart Accounting, we use Microsoft Power Automate to automatically save Excel worksheets attached to vendor emails into a designated directory. Once saved, Excel VBA scripts are triggered to either reconcile the statements with our clients’ records or generate reports based on the data. This automation improves efficiency, reduces errors, and ensures timely financial reporting for our clients.
At Lockhart Accounting, we continuously seek ways to streamline our processes and leverage technology to enhance efficiency for our clients. One of the key tools we utilize is Microsoft Power Automate. This powerful automation service allows us to automate routine tasks like handling vendor emails with attached Excel worksheets. Instead of manually sorting through emails and downloading these files, we have set up a flow in Power Automate that detects incoming emails from vendors, extracts the Excel attachment, and automatically saves it to a designated directory on our server. This eliminates the repetitive and error-prone task of downloading and organizing files, giving us more time to focus on analyzing the data.
Once the Excel files are stored in the correct directory, our process doesn’t stop there. We have developed Excel VBA scripts that automatically activate whenever a new worksheet is saved. These scripts are designed to read the contents of the Excel files and determine the type of document they contain, whether it’s a vendor statement or an invoice. From there, our VBA scripts proceed with either reconciling the vendor statements against our clients’ records or reporting the relevant data. This automated reconciliation helps us quickly identify discrepancies between vendor records and our clients' ledgers, ensuring accuracy and catching issues early.
By combining Power Automate and Excel VBA, we’ve built a seamless system that minimizes manual intervention while maximizing the accuracy and efficiency of our bookkeeping tasks. Our clients benefit from faster statement reconciliations and comprehensive reporting, enabling them to make timely and informed business decisions. At Lockhart Accounting, we believe in harnessing the power of technology to deliver smarter accounting solutions tailored to the unique needs of startups and small to medium-sized businesses.
